Procedures for Corporate/Private Evenings

Also see Special Event Guidelines & Special Event Information

The Special Event Request for a corporate evening comes from the Administrative Assistant to the Docent Council (Amanda Olson).

Amanda Olson e-mails request to Corporate Events Scheduler, who then recruits docents by phone (or e-mail) and advises them at that time of any information regarding refreshments or special arrangements.

Scheduler then sends e-mail confirmation to the docents and to Amanda Olson. The scheduler also assigns one of the docents to be the lead docent.

The lead docent coordinates the evening making sure the docent signs the sheet located in the green sign-in book.  She/He informs the docents when they may take a break and whether the contract with the client invites the docent to partake of the refreshments.  The lead docent handles any problems that may arise.

Docents are requested to arrive 15 minutes prior to the assigned time.

Docents are responsible for obtaining substitutes and must notify the corporate coordinator.

Procedures Revised 2/19/08

Updated on: March 11, 2009